Executive Assistant - Al Futtaim Group - Dubai, UAE

Any Nationality

Overview of the role

The Executive Assistant (EA) is responsible for providing high-level administrative support to senior leadership, enabling efficient day-to-day management of executive priorities. The role demands strong organizational skills, discretion, and the capacity to handle multiple stakeholders in a dynamic corporate environment. The EA is crucial in optimizing executive time management, facilitating stakeholder coordination, overseeing meeting and reporting management, managing office operations, and supporting strategic projects.

What you will do

Executive support
Manage complex calendars, scheduling meetings, appointments, and travel arrangements.
Prioritize and coordinate executive engagements to optimize time management.
Screen and manage communications (emails, calls, correspondence) on behalf of the executive.

Stakeholder coordination
Act as a key point of contact between the executive and internal/external stakeholders.
Coordinate cross-functional meetings and ensure timely follow-ups on action items.
Support preparation for leadership meetings, including agendas and documentation.

Meeting & reporting management
Prepare high-quality presentations, reports, and briefing materials.
Attend meetings where required and document minutes, decisions, and actions.
Track and follow up on key deliverables and commitments.

Office & operational support
Ensure smooth office operations for the executive's function.
Manage confidential documents and sensitive information with discretion.
Support budget tracking, expense management, and vendor coordination.

Project support
Assist in the delivery of strategic projects and initiatives led by the executive.
Monitor project timelines and escalate risks or delays where necessary.
Conduct research and compile insights to support decision-making.

Required skills to be successful

• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• High level of professionalism, discretion, and confidentiality.
• Advanced proficiency in Microsoft Office (PowerPoint, Excel, Outlook).

What qualifies you for the role

• Bachelor's degree in Business Administration or related field.
• 5-8 years experience as an Executive Assistant supporting senior leadership.
• Experience in a large, matrix organization is an advantage.
• Strong organizational and time management skills.

About the Company

Established in the 1930's, the Al-Futtaim Group initially operated as a trading enterprise. Rapid development throughout the 1940's and 50's saw it establish itself regionally as an integrated commercial, industrial and services organisation, positioning itself one of the leading business houses in the lower Gulf region. Today, it operates collectively over 40 companies bearing the Al-Futtaim name, dominates many market segments in the UAE, and has expanded its sphere of operation to include Bahrain, Kuwait, Qatar, Oman and Egypt.

The Group comprises a diverse range of strategically positioned operating subsidiaries and associate companies, structured to give the Al-Futtaim Group the flexibility and versatility to keep ahead of local competition while keeping pace with the ever-evolving global business scenario. The Groups continued investment in world-class systems technology is clear evidence of its commitment to maintain leading edge performance and service delivery.

The success of the Al-Futtaim Group can be attributed to a business approach that combines the ability to change with the traditional values of integrity, service and social responsibility that define its core business philosophy. This, linked with the Groups belief in decentralisation, gives the heads of the operating companies a high degree of functional autonomy and authority, providing the Group with essential flexibility, and individual employees a clearly defined work culture and sense of responsibility.

Source - gulftalent